Caliva is your friendly and trusted cannabis brand. We believe in wellness options that work for your lifestyle; in boosting your spirits and seeking adventure; in motivating the mind, steadying the body and being inspired to create. A true seed to sale company; we cultivate happy plants and happy people and strive to provide California with dependable cannabis options. As one of the largest cannabis companies in the state of California, we pride ourselves in our compliance, professionalism, commitment to quality, and positive atmosphere. We stand by our promise of consistency, transparency, and accessibility as Caliva's brick and mortar retail footprint continues to expand into new cities and is growing rapidly through our online pickup and delivery service.

This is a temporary role, minimum 6 months.

We are looking for a knowledgeable Payroll Specialist to process and manage the Caliva's payroll for CMG and Alpha Staffing. As a member of the Finance team, you will use payroll software with accuracy and efficiency to ensure accurate and timely processing and recording of bi-weekly payroll and as needed. Additionally, you will provide the financial information, participate in daily data entry. A successful Payroll Specialist has great communication skills to interact with colleagues, collaborate cross-functionally, and respond to employees in a professional and timely manner.

What You'll Do

  • Administer statements of payment to personnel either electronically or on paper.
  • Keep track of hour rates, wages, compensation benefit rates, new hire information etc.
  • Calculate and confirm correct wages when incorporating overtime, deductions, bonuses etc.
  • Process taxes and payment of employee benefits.
  • Track Driver bonus incentives.
  • Prepare Driver data for cost sharing.
  • Monitor employee hours for full-time status and benefits eligibility.
  • Maintain and monitor Humanity (timekeeping platform) for Driver hours and meal breaks.
  • Review all timecards for accuracy and completion.
  • Export hours from Humanity and prepare macro file in coordination with Payroll.
  • Sort paychecks for distribution.
  • Update tax forms, direct deposit, etc., in ADP WorkforceNow.
  • Address issues and questions regarding payroll from employees and superiors.
  • Prepare reports for upper management, finance department and create and maintain bi-weekly, monthly and quarterly reporting.
  • Other duties and responsibilities as assigned by management.

What You Have

  • Embrace and demonstrate alignment with Caliva Values Integrity, Positive Energy, Connectedness, Bias in Action, and Truth Seeking.
  • Proven experience as Payroll Specialist.
  • BA in Accounting or Human Resources preferred; degree in business or certifications in relevant field is a acceptable.
  • Experience in ADP Workforce Now preferred.
  • Advanced knowledge in Excel required.
  • Proficient in MS Office.
  • Familiar with CA Wage and Hour Laws with knowledge of legislation and regulations of the field
  • Multi-tasking and organizational skills.
  • Solid understanding of accounting fundamentals and payroll best practices.
  • Trustworthy with attention to confidentiality.
  • Outstanding organizational ability with great attention to detail.
  • Excellent communication skills.

Working Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers and filing cabinets. Must be able to work in fast pace environment. Must be able to travel to other locations.

Job Requirements

  • Work revolves around objectives, projects and priorities, not hours; must be able to work weekends, holidays, and occasional overtime as needed.
  • Must be able to stand, walk, lift, sit, and bend for a majority of their work schedule.
  • Must be able to travel to other office locations.
  • Ability to use computer and calculator for 8 hours or more.
  • Must be 21 years of age or older.
  • Must comply with all legal or company regulations for working in the industry.
  • Selected candidate will be required to complete a post offer, pre-employment background check with the San Jose Police Department.
  • Part Time

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